Grant applications that make a clear case
Gjethe writes grant and funding applications for nonprofits, startups, SMEs and cultural organisations: researching suitable calls, structuring the project, writing the narrative, logic framework and work plan, aligning the budget narrative with your figures, and preparing reports for funded projects. We work in English, Albanian and German. Funding decisions rest with the funder, so we never promise results.
- Free first consultation
- Written quote for your project
- Flexible payment milestones
At a glance
- Applicants
- Nonprofits, startups, SMEs, cultural organisations
- Funders
- Public programmes, foundations, development agencies
- Documents
- Narratives, logframes, work plans, reports
- Languages
- English, Albanian, German
Definition
What is grant writing?
Grant writing is preparing applications for non-repayable funding from public bodies, foundations or programmes, by describing a project, its need, its activities and its expected results against the funder's criteria.
Good projects lose funding because applications don't answer the question the funder asked. Every call has its own priorities, eligibility rules, scoring criteria and templates, and evaluators read many applications in a short time. A strong application is specific, follows the criteria closely, and shows a credible plan from problem to measurable result.
Who is it for?
Nonprofits and NGOs
Programme funding from foundations, development agencies and public calls.
Startups
Innovation and digitalisation grants that support product development.
SMEs
Funding for equipment, export, digital transformation or training.
Cultural and creative projects
Applications for festivals, productions, publications and exchanges.
What's included, and what you keep
What's included
- Funding research for open and upcoming calls
- Eligibility check against call rules
- Project concept and structure
- Needs analysis and problem statement
- Objectives, activities and expected results
- Logical framework or results framework
- Work plan and responsibilities
- Budget narrative aligned with your figures
- Risk and sustainability sections
- Final consistency check against the call documents
- Narrative reports for funded projects
What you receive
Handed over at the end. Yours to keep.
- A shortlist of suitable funding calls
- A complete application in the funder's templates
- Logical framework and work plan
- A checklist of required annexes
- Narrative progress and final reports, where agreed
Start with the call, not the idea
Every funding call states what it wants to achieve, who may apply and how applications will be scored. We read those documents first and map your project against them, criterion by criterion. If a project doesn't fit a call, it is better to know that before writing than after rejection.
When the fit is real, we shape the application to make it easy for evaluators to award points: clear headings that follow the criteria, specific numbers where the call asks for them, and consistency between the narrative, the logical framework and the budget.
What evaluators usually look for
| Area | What a strong application shows |
|---|---|
| Relevance | A clear need that matches the call's objectives |
| Design | Activities that logically lead to the stated results |
| Capacity | A team and organisation able to deliver |
| Budget | Costs that are necessary, reasonable and explained |
| Impact and sustainability | Results that last beyond the funding period |
What stays with you
You remain the applicant. You confirm eligibility, provide accurate financial figures and supporting documents, and sign the declarations. We never overstate your track record or invent partners, results or letters of support, because misrepresentation can disqualify an organisation from future funding.
For calls that require registration in a funding portal or a legal representative's signature, we prepare everything and guide you through submission.
What we need from you
- Registration documents and organisation profile
- Past projects and results you can evidence
- Your budget figures and co-financing
- Partner details and commitments, if any
- A decision-maker available for questions
- Time to review drafts before the deadline
Writing a logical framework that holds together
Many funders ask for a logical framework or results framework: a table linking activities to outputs, outcomes and the overall goal, with indicators, sources of verification and assumptions. Evaluators use it to check whether the project's logic is sound.
We build the framework together with the narrative, so every activity in the text appears in the table, every indicator can actually be measured with data you will have, and the assumptions are honest about what could go wrong.
After the decision
If the project is funded, reporting starts. Narrative reports should match the original plan, explain changes and show evidence of results. We can prepare these from your activity records and data. If the application is rejected, the evaluation summary, when the funder provides one, is valuable feedback for the next call, and we review it with you.
How grant writing works, step by step
Every step has a clear output you can review. Timing is agreed in your quote.
- 1
Research
We identify calls that match your organisation and project.
- 2
Fit check
Eligibility and criteria reviewed before any writing.
- 3
Concept
Problem, objectives, activities and results agreed.
- 4
Draft
Narrative, logframe, work plan and budget narrative written.
- 5
Review
Consistency check against every requirement in the call.
- 6
Submit and report
Submission support, then reports if the project is funded.
Tools, and what shapes your quote
Pricing is based on your project and agreed in your quote. These are the things that move it.
| Factor | Why it matters |
|---|---|
| Size and complexity of the call | Large multi-partner applications need far more work than short foundation forms. |
| Starting point | A well-defined project is quicker to write than an early idea. |
| Partners | Coordinating several organisations adds communication and alignment. |
| Language | Some calls require applications in a specific language. |
| Reporting | Ongoing reporting for funded projects is quoted separately. |
| Area | Tools |
|---|---|
| Writing | Microsoft Word, Google Docs |
| Planning | Excel or Google Sheets for work plans and budgets, Gantt charts |
| Submission | funder portals, EU Funding & Tenders Portal where relevant |
Common mistakes to avoid
What we see go wrong most often, and how a good project avoids it.
Applying to every call
A strong application to a well-matched call beats many weak ones.
Ignoring the scoring criteria
Evaluators score what the call asks for. Answer it directly.
Inconsistent numbers
Budget, logframe and narrative must tell the same story.
Starting too close to the deadline
Partner letters, registrations and annexes often take longer than the writing.
Frequently asked questions
Do you guarantee funding?
No. Funding decisions are made by the funder's evaluators. We make sure your application is clear, complete and matched to the criteria.
Can you find grants for us?
Yes. We research open and upcoming calls that match your organisation, sector and location.
Do you write applications in Albanian?
Yes, as well as English and German, depending on what the funder requires.
Can you prepare the budget?
We write the budget narrative and check that it matches the rest of the application. The figures themselves come from you or your accountant.
Do you work on EU-funded programmes?
We can write for programmes open to applicants in your country, following the specific call documents and templates.
Can you write reports for a funded project?
Yes. We prepare narrative progress and final reports based on your activity records and results.
What if the call doesn't fit our project?
We'll tell you before writing and suggest calls that match better.
How is grant writing priced?
It is quoted on the size of the application, the research involved and whether reporting is included.
Can you work with our partners on a joint application?
Yes. We coordinate input from partner organisations so the application reads as one consistent project.
Do you work on foundation grants as well as public programmes?
Yes. Foundation applications are often shorter but still need a sharp, well-matched case.
Can you help us prepare before a call opens?
Yes. Preparing the project concept, partner commitments and documents early makes the writing stage far less rushed.
Can you review an application we've already written?
Yes. We review drafts against the call criteria and suggest changes to structure, clarity and consistency before you submit.
Which documents usually take longest?
Partner commitments, registrations in funding portals and official certificates. Starting them early prevents last-minute problems.
Do you write in the funder's own templates?
Yes. We work directly in the required forms and keep to their word and page limits.
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Make your funding case clearly.
Tell us what you need. You get an honest assessment, a clear plan and a written quote. The first consultation is always free.
- What happens next
- 1You tell us what you need
- 2We aim to reply within 24 hours with questions
- 3You get a written quote for your project