Project management that keeps work moving
Gjethe provides remote project management for digital, marketing and operations projects. We turn goals into a plan and a task board, run check-ins with your team and suppliers, track risks and decisions, keep documentation current and send clear status reports. We work in your tools, such as Jira, Asana, ClickUp, Linear, Trello or Notion, in English, Albanian or German.
- Free first consultation
- Written quote for your project
- Flexible payment milestones
At a glance
- Projects
- Websites, apps, marketing, operations
- Methods
- Agile, Kanban or milestone plans
- Tools
- Jira, Asana, ClickUp, Linear, Notion
- Reporting
- Written status updates on an agreed rhythm
Definition
What is project management?
Project management is planning, organising and steering work towards a defined goal: agreeing scope, sequencing tasks, coordinating people, managing risks and keeping everyone informed.
Many projects don't fail on skill. They drift: decisions wait for someone to ask, tasks sit unassigned, suppliers aren't told about changes and nobody can say what is finished. A project manager makes the work visible and keeps it moving, so the people doing it can concentrate on the work itself.
Who is it for?
Founders juggling everything
You need someone to run delivery while you sell, hire and raise money.
Agencies with full pipelines
Extra project managers when client work outgrows your team.
Teams with several suppliers
Designers, developers and marketers who need one coordinator.
Projects that have stalled
A reset: clear scope, an honest plan and a working rhythm again.
What's included, and what you keep
What's included
- Scope, goals and success criteria written down
- Work breakdown and task board set-up
- Milestone plan with dependencies
- Regular check-ins and stand-ups
- Decision and risk logs
- Supplier and freelancer coordination
- Status reports for stakeholders
- Change requests documented and agreed
- Meeting notes with actions and owners
- Launch and handover checklists
What you receive
Handed over at the end. Yours to keep.
- A project plan and task board in your tool
- Decision, risk and change logs
- Regular written status reports
- Meeting notes with actions
- A closing report with lessons and open items
Choosing a way of working
| Approach | Suits |
|---|---|
| Agile sprints | Software and products where priorities change as you learn |
| Kanban | Continuous work such as content, support or marketing operations |
| Milestone plan | Projects with a fixed scope and launch, such as a website or event |
| Hybrid | A fixed launch with flexible work inside each phase |
Status reports people actually read
A good status report answers four questions quickly: what was done, what is next, what is at risk, and what decision is needed from whom. We keep reports short, put decisions at the top and link to the board for detail.
For stakeholders who don't use the task board, we send a plain summary in email or Slack so nobody has to log in to understand where things stand.
Managing scope without friction
Most overruns start with small, reasonable requests that nobody writes down. We log each change, what it affects, and who approved it. That keeps the plan honest and lets you decide what to trade when something new comes in.
Signs a project needs a project manager
- Nobody can say what is finished and what isn't
- Decisions wait days for someone to ask
- Several suppliers work without talking to each other
- Deadlines move without anyone saying why
- Meetings end without clear actions
- The founder or lead is the bottleneck for everything
Running distributed and remote teams
Remote projects need more writing and fewer assumptions. We keep decisions in one place, write meeting notes with owners and dates, and agree which questions go to chat and which need a call. When people work in different time zones, we schedule shared time for decisions and move status updates to written form.
Our working day on Central European Time overlaps fully with European teams and with North American mornings, which makes us a practical bridge for teams spread across both.
Who does what
| Role | Responsibility |
|---|---|
| You, as project owner | Goals, priorities and final decisions |
| Project manager | Plan, coordination, follow-up, risks and reporting |
| Team and suppliers | Delivering the work and flagging problems early |
| Stakeholders | Reviewing and approving at agreed points |
What we need from you
- A named person who can make decisions
- Access to the tools and documents the team uses
- Introductions to suppliers and stakeholders
- Your view of priorities when things compete
How project management works, step by step
Every step has a clear output you can review. Timing is agreed in your quote.
- 1
Kick-off
Goals, scope, stakeholders, constraints and how you like to work.
- 2
Plan
Tasks, owners, dependencies and milestones set up in your tool.
- 3
Run
Check-ins, follow-ups, risk tracking and supplier coordination.
- 4
Report
Written status updates with decisions and risks up front.
- 5
Close
Launch checklist, handover, closing report and lessons learned.
Tools, and what shapes your quote
Pricing is based on your project and agreed in your quote. These are the things that move it.
| Factor | Why it matters |
|---|---|
| Project size | More workstreams and people need more coordination. |
| Number of suppliers | Each external party adds communication and alignment. |
| Meeting rhythm | Daily stand-ups take more time than weekly check-ins. |
| Reporting needs | Several stakeholder groups may need different reports. |
| Project health | A stalled or troubled project needs a recovery phase first. |
| Tool set-up | Setting up a new board and workflows adds initial work. |
| Area | Tools |
|---|---|
| Task management | Jira, Asana, ClickUp, Linear, Trello, Monday.com |
| Documentation | Notion, Confluence, Google Docs |
| Communication | Slack, Microsoft Teams, Zoom, Google Meet |
Common mistakes to avoid
What we see go wrong most often, and how a good project avoids it.
Planning in someone's head
If the plan isn't written down, nobody else can follow it or spot problems.
Too many meetings
Status that could be written takes everyone's time. Keep meetings for decisions.
Unowned tasks
A task without a name next to it usually doesn't happen.
Hiding bad news
Risks raised early are cheap to handle. Raised late, they become crises.
Frequently asked questions
Do you only manage projects you build?
No. We can manage projects delivered by your own team or other suppliers, as well as our own work.
Which tools do you use?
Whatever your team already uses, such as Jira, Asana, ClickUp, Linear, Trello, Monday.com or Notion. If you have nothing yet, we suggest and set one up.
Do you follow Scrum or Agile?
When it fits. Software products often suit sprints; fixed-scope projects often suit milestone plans. We choose with you.
Can you rescue a stalled project?
Often, yes. We start with a short review of scope, status and blockers, then propose a realistic plan.
Which hours are you available?
Our working day runs on Central European Time, with full overlap for European teams and morning overlap for North America.
Can you manage marketing or operations projects too?
Yes. Campaign launches, content programmes, events, office moves and process changes all benefit from the same discipline.
How is project management priced?
It is quoted on the size of the project, the number of people and suppliers, and how often you want check-ins and reports.
Will you replace our internal project lead?
Not necessarily. We can work as the project manager, or support your internal lead with planning, follow-up and reporting.
Do you manage budgets?
We track spend against the agreed budget and flag risks early. Approving spend stays with you.
Can you manage a project in German?
Yes. We run projects in English, Albanian or German, including meetings, notes and reports.
How often will we meet?
As often as the project needs. Fast-moving software work may suit short daily stand-ups; most projects run well with one weekly check-in and written updates in between.
Can you set up our task board from scratch?
Yes. We set up boards, workflows, templates and automations in your tool, and show your team how to use them.
What does a project manager need to know about our business?
Your goals, your customers and who makes which decisions. We learn the rest during kick-off by reading your documents and talking to the team.
Related services
Project Management by industry
Get your project moving.
Tell us what you need. You get an honest assessment, a clear plan and a written quote. The first consultation is always free.
- What happens next
- 1You tell us what you need
- 2We aim to reply within 24 hours with questions
- 3You get a written quote for your project